A system of record is only as good as the data that reaches it. CapHive connects to the systems your fund already runs on, ingests the files it cannot connect to, and exposes an API for everything else.
Most funds have a mix: two systems with a proper API, four that only produce files, and one internal tool nobody wants to replace. CapHive takes all three.
Name the bank, custodian or administrator and we will build the feed. CapHive is API-first underneath — everything the product does, it does through its own endpoints — so a new connection is a mapping exercise measured in weeks, not a re-platforming measured in quarters.
Data moves both ways, in the file formats your team works in today. Download a ready-made Excel template, fill it in and upload it back — commitments, capital events, KPIs, valuations, investor and portfolio company records all load in bulk. And everything in the platform comes back out again as Excel, CSV, PDF or Word.
For internal tools, dashboards and anything bespoke, your engineers read and write directly — and subscribe to events instead of polling for changes.
Nobody wants to retype a spreadsheet into a system, and nobody wants their numbers trapped once they are in one. CapHive treats the file as a first-class way to move data — in bulk, in both directions, in the formats finance teams actually send each other.
The API is how CapHive expects to be extended. If a workflow belongs in your own tooling, read the fund, portfolio and transaction data from CapHive rather than copying it.
Ingestion is the easy half. The work is knowing that a number in an LP statement can be traced back to the file it came from, and that nothing was quietly double-counted on the way.
Send us a sample statement and we will tell you which route applies. Where a bank publishes a connection or a host-to-host file drop, CapHive reads from it directly. Where it does not, the same statement you download today is ingested through a mapped template, and reconciliation works identically either way.
Then it almost certainly produces a file, and that is enough. We map the file layout once — columns, headers, date and number formats — and every subsequent file of that shape is parsed, validated and reconciled without manual handling.
If the system produces neither a connection nor a file, data is entered in CapHive and the system stops being the source of record for that item.
You do. Your fund data, documents and the records derived from them remain yours. CapHive processes them to run the platform for you, and we do not treat your fund or investor data as an input to anything else.
Yes. Structured data exports and the original uploaded documents are available on demand, in formats you can load elsewhere. Export is a standing capability, not a concession at the end of a contract.
It depends on which route the system falls into. A mapped file template is usually the fastest, a direct connection depends on how quickly the counterparty grants access, and a bespoke API build moves at your engineering team's pace.
We scope each connection in discovery and give you a sequence, so the integrations that unblock your first close are done first.
The ledger the data lands in — capital events, computations, waterfalls and investor statements.
Agents work on the same connected data, which is why their answers reconcile to your books.
How connections are authenticated, how access is scoped, and what is logged.
Book a walkthrough with our team — funds, portfolios, deals & secondaries, end to end.
or write to hello@CapHive.com