Every engagement is quoted after we look at what you actually operate — how many funds and vehicles, the structures behind them, how many investors you serve, and which modules you switch on. Migration and a parallel run against your last close are included in all of them.
Most firms recognise themselves in one of these. The tier sets the scope of the platform; the quote follows from your structures.
For a first fund or two, with a small team running everything. Core Funds and Portfolios, set up so the back office does not become somebody's second job.
For firms running multiple funds and vehicles side by side. The full platform, including deals and secondaries, with AI agents working inside the same ledger as your team.
For multi-entity, multi-currency groups, administrators serving many clients, and firms with large LP bases and an internal security review to satisfy.
Most fund software is priced to grow whether or not you get more value from it — a percentage of assets here, a per-seat licence there, a three-year term to sign before you have seen it work. We took those out.
Your fee does not rise because a portfolio company was revalued or a new fund closed. Charging on assets means billing you for your own success — and it turns every good quarter into a bigger invoice. The work the platform does for a $400M fund is the work it does for a $4B one, so the price follows the operating scope, not the balance sheet.
Every module is a toggle — documents, deals, KYC, KPIs, approvals, reporting, AI chat — set at the firm level and again per user. You pay for what you have switched on. If a module is not earning its place, turn it off and stop paying for it. No bundle you have to buy whole to get the one thing you came for.
Add the analyst. Add the whole deal team, the auditor and every LP who wants portal access. A fund does not become more complex because another person opens a tab, and pricing that counts logins quietly teaches your team to share credentials — which is the last habit you want in a system holding capital accounts.
Add your own OpenAI, Anthropic, Google Gemini or OpenRouter key in your settings and the platform runs on it — your provider account, your contract, your data processing terms. Your prompts and fund data travel on a key your firm controls and can revoke in a click, inference is billed to you by the provider with no margin from us, and if your security committee has already cleared a model vendor, you keep that approval instead of restarting it. Choose the model per agent, and change it whenever a better one lands.
Switch a module on for a close and see whether it holds. If it does, keep it. If it does not, switch it off and the cost goes with it. You should not have to buy a capability for a year to find out whether it survives contact with your actual structures.
Custom fields, form types, roles and permissions, approval workflows, task and report templates, notifications — all configured in the application, by your team, without an engineer and without a change request. The bespoke work most vendors quote as a build phase is a settings screen here, so it costs you time rather than budget.
Migration is our work, not yours.(we may change extra for setup depending on complexity)
We map your fund structures, fee terms and waterfall mechanics, then load historic commitments, capital events and investor records from the spreadsheets and documents you already have.
One close computed both ways, side by side, until the platform agrees with your last audited numbers to the last decimal. You sign off before you rely on it.
You get people who know your structures, on the same channel your team already uses — not a ticket queue that starts from scratch each quarter.
Six things decide the quote. None of them is how many people log in — a fund does not become more complex because your analyst opens a second tab.
Each fund, feeder, blocker and SPV is its own set of books, with its own terms and its own close.
European or American waterfalls, multi-tier hurdles, catch-up, carry accrual and side letters that vary by investor.
How many investors are onboarded, served in the portal and reported to — not billed per head, but it shapes the scope.
Funds, Portfolios, Deals & Secondaries and AI agents. You can start with one and add the rest later.
Banks, custodians, ERPs and e-sign providers, plus anything bespoke you want connected over the API.
Reporting standards and multi-currency closes across the geographies you operate in.
It is quoted per engagement. We look at the number of funds and vehicles, the structures and waterfall mechanics behind them, how many investors you serve, which modules you switch on, the integrations you need and the jurisdictions you report in. You get one annual platform figure with the scope written down beside it.
No. Investors are not a line item, and neither are seats — adding an analyst or an LP does not change your invoice. Investor count does inform the scope of an engagement, so it is one of the things we discuss when quoting.
Implementation, migration and the parallel run are part of the engagement, not a separate build fee. If your history sits in unusual systems, or you want a bespoke integration written, that is scoped and quoted with the rest of the work rather than billed as a surprise.
Yes. Most firms start where the pain is — usually Funds, sometimes Portfolios — and add the others as they need them. Because the modules share one ledger, adding Deals & Secondaries or AI agents later is a configuration change, not a second migration.
There is no annual lock-in. Engagements run on a rolling basis and you can leave on one month's written notice, with your full data export in hand when you go. If you would rather commit for a year against a fixed price, we will do that too — but it is your choice, not a condition of using the platform.
Neither. Your fee does not move because assets were revalued, a fund closed or another five people needed logins. The quote follows the operating scope — funds and vehicles, structures, investor count, the modules you switch on, integrations and jurisdictions — and it holds until that scope changes.
Yes. Enter your own key for OpenAI, Anthropic, Google Gemini or OpenRouter in your entity settings, and the agents run on your account under your contract and your data processing terms. Only the providers you have configured appear as options, you pick which model each agent uses, inference is billed to you directly by the provider rather than marked up by us, and the key stays revocable by your firm at any point.
It is your data. On exit we provide a full export — investor records, commitments, capital events, capital accounts, portfolio data and documents — in machine-readable formats, along with the reports needed to hand over to another system or administrator. Retention and deletion follow the terms in your agreement.
A short call, a look at the funds and vehicles you run, and a written scope with the price against it. No seat maths, no per-investor meter.
Book a walkthrough with our team — funds, portfolios, deals & secondaries, end to end.
or write to hello@CapHive.com