Capital flows in from LPs, through funds, into portfolios — and back out through exits, secondaries and distributions. CapHive runs that whole lifecycle on one record, so the commitment you accept at onboarding is the same number the LP statement prints.
Most platforms are organised around what they do. A fund is organised around where its money is. These are the five places capital sits, and CapHive holds the record at each of them.
Every one of those five states is the same object seen at a different moment. That is the advantage of one platform — a number never has to be retyped between them.
They are not separate products. They read and write the same record, so a commitment, a valuation and a transfer are one dataset seen from different angles.
Digital investor onboarding, drawdowns and distributions, waterfalls and shadow books. The entire back office on one system of record.
Company data collected on schedule, performance tracked against plan, and LP- and GP-ready reports built from the same numbers.
Deals pipeline tracking along with approvals , diligence and execution for secondary transactions.
Sixteen agents grounded in your own ledger — KYC and onboarding, capital events, portfolio analysis, deals and nightly data checks.
ERPs, e-sign and APIs feeding the ledger directly, so numbers arrive without a rekeying step.
A first fund does not need what an administrator running hundreds of vehicles needs. Start from your mandate rather than the module list.
A GP, an investor and an administrator want different things from the same underlying data. On the same platform, there are tailored views and permissions, not three exports.
Everything that needs a decision – Capital events waiting to be issued, positions off plan, approvals sitting with you etc.
Investors get their capital account, their documents and their history — scoped to them, with no spreadsheet emailed anywhere.
Whether the close is run in-house or by an administrator, both sides work on the same ledger instead of exchanging files and reconciling afterwards.
A fund admin tool, a portfolio tracker, a data room and a spreadsheet for the waterfall can each be good software. The gaps between them are where the errors live.
| Workflow | Where it usually lives | On CapHive |
|---|---|---|
| Investor onboarding | Email threads and a KYC folder | One link, a live checklist, e-signed pack |
| Capital calls | Mail-merged notices, manual bank matching | Computed per LP, issued, reconciled as money lands |
| Waterfall | A spreadsheet one person owns | A computation the system performs |
| Capital accounts | Rebuilt each quarter | Current every day, statements on demand |
| Company reporting | Prose in email, inconsistent formats | Templated request cycles, comparable fields |
| Valuations and NAV | Set weeks after quarter end | Marked as data arrives |
| Secondaries | Forty email threads and a signature chase | One coordinated flow, register updated on close |
| Audit trail | Reconstructed from inboxes | Recorded on the object itself |
A commitment entered at onboarding is the same commitment the drawdown calls, the capital account carries and the LP statement prints.
Who changed a valuation, who approved a transfer, who sent which notice and when — recorded on the object, not reconstructed from an inbox.
Computations run as events land, so the quarterly close becomes a review rather than a rebuild.
A system of record earns its name at the edges: what it can ingest without a person retyping, and what it can produce without a person assembling.
Direct connections where a system has APIs, structured file ingestion where it does not, and an API plus webhooks for everything else.
Because reports read the ledger rather than a copy of it, producing one is a render step — and it agrees with the last one you sent.
Because the whole lifecycle sits on one record, an agent can answer across it — a fund's DPI after the March distribution, a portfolio company's variance to plan, the open items on a compliance checklist. Same permissions as your team, every action logged.
Migration is our work, not yours. We take the spreadsheets and documents you already have and reconcile the platform back to your last audited close.
We map your fund structures, fee terms, waterfall mechanics and reporting calendar.
Historic commitments, capital events and investor records are loaded and reconciled.
One close computed both ways, side by side, until the numbers agree to the last decimal.
Your team runs capital events and reporting on CapHive, with support on the same channel.
No. Most funds start with Funds or Portfolios and add the rest as they need it. The modules share one record, so adding a second one later is a configuration step rather than a second migration — but nothing forces you to buy the set. See how pricing works.
CapHive fits three ways, and funds pick the one that matches where they are. Some insource fund administration onto the platform outright. Others keep their existing administrator and run shadow books on CapHive — or just use the modules they need, like Portfolios or Investor Relations — while the administrator continues; shadow books are reconciled continuously, which usually makes the relationship easier rather than redundant. And some go for an integrated approach: CapHive plus one of our partner fund administrators, or CapHive plus their existing administrator, who we help train on the platform.
It comes with you. Historic commitments, capital events, positions and documents are migrated and then reconciled against your last audited close — that reconciliation is our work, and nothing goes live on a difference nobody can explain.
You do. It is exportable on demand, and there is an API if you want it flowing into your own warehouse. Security & Trust sets out the controls around it.
Weeks rather than quarters for a single fund, longer for a multi-entity, multi-currency family of vehicles. The honest answer depends on how clean your history is and how complex the waterfall terms are, which is what the discovery step establishes.
Venture, private equity, family offices, administrators and LPs — what changes by mandate.
What actually changed for funds that moved their operations onto CapHive.
Scoped to the funds you run — what drives the number and what is always included.
Book a walkthrough with our team — funds, portfolios, deals & secondaries, end to end.
or write to hello@CapHive.com